Responsibilities

Reporting Relationship

The Accounting Associate reports to the General Accounting Manager.

General Responsibilities

• Process invoicing on a daily basis; including weekly vendor commissions processing;
• Process 90 series invoicing on a daily basis;
• Prepare special invoicing, as needed, on major projects;
• Work on account payable function in our day-to-day operations and monthly close to ensure accurate and timely payments.
• Coordinates, maintains, and improve company Accounts Payable Automation with our existing ERP system.
• Process company expense reports using Concur for payments.
• Coordinate, maintain accounts payable vendor address book in JDE (i.e. new vendors, vendor address changes and bank information)
• Assist in Collection calls on a weekly basis;
• Prepare special documents (i.e. lien releases, applications for payments, etc.);
• Review credit on new orders, credit limits for new customers, and review credit limits for existing customers;
• Process new customer applications including bank and trade reference checking;
• Complete daily and monthly bank account reconciliation.
• Manage resale and exemption certificates from customers;
• Assist in preparing and file sales tax returns;
• Assist with the month end closing process (sales tax, journal entries as needed, banking);
• Provide back up for co-workers in the finance department;
• Special projects as assigned.

Additional Duties

• Identify opportunities to improve profitability through improved processes, cost reduction opportunities, etc.;
• Assume other special activities as may be necessary to fulfill the responsibilities of this position.

Education/Experience Required

• Associate’s Degree in Accounting, preferred;
• 6 mos. – 2 years experience in accounting department.

Skills and Abilities

• Possess strong mathematical and analytical skills and be able to perform detail work with a high degree of accuracy;
• Ability to identify and define problem areas and to be able to coordinate with others to solve problems that have an effect on the standard cost system;
• Ability to interface with JDE and PC software utilized in the department;
• Manage and prioritize multiple tasks/projects;
• Possess sound judgment and decision making skills;
• Possess excellent oral and written communication skills;
• Ability to work independently.

Personal Attributes Needed

• Honesty and fairness;
• Determination and tenacity;